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Extenuating Circumstances

Some students face significant events in their personal life, that occur after their course has started, that have a greater impact on their studies than can be solved by the use of an extension. In such situations there is a process called Extenuating Circumstances which can support you in situations where you have experienced:

  • Significant illness or injury
  • The death or critical/significant illness of a close family member/dependant
  • Family crisis or major financial problems leading to acute stress
  • Absence for jury service or maternity, paternity or adoption leave
  • A criminal act where you have been a victim


How do I apply for Extenuating Circumstances?

You can apply for Extenuating Circumstances online or manually via the Student Portal. Prior to starting the Extenuating Circumstances application, you are strongly advised to seek advice and guidance from an academic staff member such as your academic advisor, module tutor or course leader.

When applying for Extenuating Circumstances you are asked to provide appropriate evidence so your application can be assessed promptly. The sooner evidence is provided the earlier a decision can be made and support provided to you. Examples of appropriate evidence are listed below, these are not exhaustive, but give you an idea of what will be required:

It is important to emphasise that the following do not constitute grounds for the granting of Extenuating Circumstances:

  • Everyday illnesses such as colds and headaches.
  • Religious observance or obligations.
  • Extended periods of international travel during term time.
  • Disability or learning difficulty.
  • The final deadline for submission of claim is normally 3 days after the assessment deadline of date of exam for a module.

 

What happens once I submit an application?

When you submit an application you will receive an automated email acknowledgement from your School. If you have submitted an application with sufficient supporting evidence you will be advised within 5 working days whether your application has been approved. Your School may request additional information if the evidence provided is considered to be insufficient.


What happens if my Extenuating Circumstances are approved?

The granting of Extenuating Circumstances means that you may submit course work after the original deadline and/or sit an examination at the next available opportunity without penalty. You should contact individual module tutors to discuss appropriate solution for each module.

Your personal tutor may also be able to offer personal and wellbeing support or make you aware of where additional help is available. If your circumstances change and you feel you could complete some outstanding elements of coursework you should discuss what options are available to your with your Personal Tutor.


What is the deadline for submitting Extenuating Circumstances?

Although this may be a difficult time for you, if you are applying for Extenuating Circumstances it is in your own interest to act as early as possible. You must apply no later than 3 days after the examination/assessment or submission date. Do not wait until you receive your assessment results to submit a claim.


How confidential is my application?

The University is committed to ensuring confidentiality and only those staff who are part of the decision-making and academic process will have access to your information. If your Extenuating Circumstance is of a particular sensitive and/or personal nature you may request that the senior member of staff who is considering the application only sees the information. In such situations you should complete a paper based application.

 

Disclaimer: The Advice and Representation Centre makes every effort to ensure that our web pages are accurate and up to date but regulations and procedures are subject to changes. We cannot accept responsibility for any loss, damage or inconvenience suffered as a result of using our pages. For more information click here.