Some students face significant events in their personal life, that occur after their course has started, that have a greater impact on their studies than can be solved by the use of an extension. In such situations there is a process called Extenuating Circumstances which can support you in situations where you have experienced:
How do I apply for Extenuating Circumstances?
You can apply for Extenuating Circumstances online or manually via the Student Portal. Prior to starting the Extenuating Circumstances application, you are strongly advised to seek advice and guidance from an academic staff member such as your academic advisor, module tutor or course leader.
When applying for Extenuating Circumstances you are asked to provide appropriate evidence so your application can be assessed promptly. The sooner evidence is provided the earlier a decision can be made and support provided to you. Examples of appropriate evidence are listed below, these are not exhaustive, but give you an idea of what will be required:
It is important to emphasise that the following do not constitute grounds for the granting of Extenuating Circumstances:
What happens once I submit an application?
When you submit an application you will receive an automated email acknowledgement from your School. If you have submitted an application with sufficient supporting evidence you will be advised within 5 working days whether your application has been approved. Your School may request additional information if the evidence provided is considered to be insufficient.
What happens if my Extenuating Circumstances are approved?
The granting of Extenuating Circumstances means that you may submit course work after the original deadline and/or sit an examination at the next available opportunity without penalty. You should contact individual module tutors to discuss appropriate solution for each module.
Your personal tutor may also be able to offer personal and wellbeing support or make you aware of where additional help is available. If your circumstances change and you feel you could complete some outstanding elements of coursework you should discuss what options are available to your with your Personal Tutor.
What is the deadline for submitting Extenuating Circumstances?
Although this may be a difficult time for you, if you are applying for Extenuating Circumstances it is in your own interest to act as early as possible. You must apply no later than 3 days after the examination/assessment or submission date. Do not wait until you receive your assessment results to submit a claim.
How confidential is my application?
The University is committed to ensuring confidentiality and only those staff who are part of the decision-making and academic process will have access to your information. If your Extenuating Circumstance is of a particular sensitive and/or personal nature you may request that the senior member of staff who is considering the application only sees the information. In such situations you should complete a paper based application.
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